All right.
Yeah. Power. Good morning everyone. It's
good to see you again. Uh it's 9:02 I
guess and uh the meeting will come to
order. I'd like to begin by taking a
roll call and Denise could you do that?
Sure.
Chair Hartley,
Vice Chair Monise
here.
Miss Silva
here. [clears throat]
Miss uh Hootton
here.
Mr. sink
here
and Miss Vasconos here. Thank you.
So, it looks like uh Trisha Trisha
Hefinger is not coming. She in this
We have another me.
Yes, she may approach.
Sorry, chair. So, um, Miss Heelfinger
resigned from the board and we're
getting ready to start, um,
public communications calling for
volunteers, not just for her seat, but
for the seats that are coming up as, um,
expiring because they were for one year.
So, two expire in October and one
expires in February.
Great.
And we'll we'll call for more
volunteers. So, if you have creative
friends that would be interested,
[laughter]
we'll send you a copy of the news
release when it's ready.
Okay. Thank you so much for explaining
that.
But it looks like we have a quorum
though, so we can start the meeting.
Um,
does everybody see the agenda for today?
And it says approval or changes to the
agenda, but I'm under the uh
understanding you can't change the
agenda within 72 hours of that.
So, at this time, if there was something
that one of the board members did not
want to discuss because they had a
conflict of interest or they had more
information that they wanted to submit
in advance, now would be the time to
take it off the agenda. As your agenda's
getting longer and more complicated,
that would be this would be the time to
do it. The agenda, this one, as it
stands, that's what you're approving. If
you're okay with proceeding with this
agenda, only discussing the bylaws and
the other pieces in the agenda, then
you'll approve it.
Okay.
At this point,
so does anyone have any thoughts on the
agenda that they want to change?
We want to move right along, I imagine.
So, let's just do that. Um, it looks
like the the agenda is approved. Do I
say that? And so, let's just move right
into it. Um, you should all have a copy
of the minutes from last time. Do you
have one?
And we need to decide if we're going to
approve the minutes as they stand. I do
have one change, but go ahead. Does
anybody have any thoughts?
No.
David. Yeah, David.
Okay, David, go ahead.
You might need Is your mic? Oh, it is.
Yeah.
that I don't
he's just a soft spoken man. Um, so it
sounds like David is uh suggesting that
we change the agenda to mention that we
had discussed Oh yes, excuse me. The
minutes that we had discussed the
education of children in art. Yes.
Anybody want to second that motion? A
second.
Anybody else want to discuss this?
Wow, the IT guys are on the ball here.
[laughter]
U it doesn't sound like anybody wants to
discuss that. Um, I'll just say that
this will probably come up later. The
before we before we vote on this, I just
want to point out that we have the
option as you see in the agenda. There's
staff input uh at the end and board
input and we could introduce it then if
you want. We could also just mention
that it was mentioned in the first
meeting, but I I think this might come
up in the board input anyway. So let's
So the motion on the table is that David
would like to and where would you like
to add this by the way?
I'll second it.
Where to add that?
Where to add to the minutes? Yeah, I I'm
I'm asking are you making a proposal
that we amend the minutes to to say
something? And what would what would we
exactly say and where would you want to
put it?
Mr. Chair, I would suggest to go under
Sorry, let me put my glasses on.
[laughter]
I it would go under um item C I believe
according to this um bylaws under duties
and responsibilities is where we were
discussing that I believe.
Excuse me.
So if you're changing the minutes that's
where that item would go.
What number is that?
Um
let me make sure I'm following the right
order here.
So on the second page well you don't
have it on page do you? Um it says
the motion approved amendments January
23rd to January 22nd of 600 from
members. So it would be underneath that
where it says bylaws
and then motion chair Hartley second
board member Hutton
and it was under that discussion I
believe where you stated that
and the discussion says change the law
language in the bylaws article um four
duties and responsibility.
Okay. Do you find that right here? Yeah,
it has a little tiny C over it. Excuse
[clears throat] me. [snorts]
So, under speaker moves to discussion on
bylaws language on article 4 duties and
responsibilities. Is that where
right
and then David what what would be the
wording you'd want to suggest so we can
vote on it?
discuss.
Okay.
Future talent.
Okay.
Okay. So, it sounds like the motion on
on the table is under bylaws on the
third page under
Uh speaker moves to discussion on bylaws
language on article 4 duties and
responsibilities discuss future talent
and education of children. Is that what
you're suggesting? Okay. Is that clear
for everybody?
Yes.
Does anyone care to second this motion?
Certainly. Someone
as you Oh, okay. Second. Okay. Let's
vote on it then. All in favor of adding
David's uh suggestion to discuss future
talent education of children say I
I
Okay.
I
Okay, it sounds like that passes. So,
we'll be making that change.
I uh any other suggested changes or
questions?
Uh the chair just has one which is his
name is misspelled throughout so heads
will roll first of all but uh no it
should be j e ff r e y and then h a r t
l e y
don't suppose we have to vote on that
though. So
okay so are there any other changes to
the minutes as you got them?
If not, then we'll just consider them
approved and we'll move on to
um old business
which is the main focus of this meeting.
Yes. Oh, loose, you may approach the
bench. [laughter]
Luc Rubio with economic development. I
just have one quick question about the
minute. So, that was in the minutes for
the last
It wasn't
meeting, right? The change that you
wanted.
Yes, it is.
We may talk about it again today, too,
but We'll make that change. Yeah.
All right. Thank you so much.
So, so what we would like to present to
you today is um the bylaws themselves
paragraph by paragraph. We can move
really quickly. If you've read it in
advance and you are like, "Yeah, that's
fine. We'll move forward." If you want
to make any changes, it'll work just
like you did the changes for the
minutes. Um Denise and I will take turns
speaking with you and taking notes on
the changes that you want and then we'll
um update it and that will become the
BIOS. Sounds okay.
Okay.
So,
let me pull up my notes.
If you would like me to, I can read it,
but you can also see it on your screen.
I believe you can read it. And if you
want to discuss any portion of it, it
works the same as anything else. When
you're ready, you can say
we approve it. We can discuss it really
quickly. You don't have to vote on every
paragraph. We can vote at the end. But
if you what do you think? If you have
suggestions, then you can just ask the
chair to speak and pre uh propose your
edit and then we can dis you can discuss
it.
Okay. So, let's just start with the
first page. Does anyone have any uh
suggestions for changes on this page?
No.
No. go ahead.
Hi, thank you. Um, so I think it's for
this page. Um, and you tell me if you
think it should go in somewhere else.
So, I was just curious or wondering if
um if this was limited to county owned
properties and locations or is this in
in general?
County. Okay.
County properties. Maybe
let's see.
So maybe it should say stewardship of
public art to enhance county owned
public spaces
and locations
or properties and spaces something like
that.
And your point is that we don't really
have any influence on non county
properties, right? Is that what you're
saying?
My point is that if it's a a privately
owned property, we have no say in what
public art goes there, right?
Uh wouldn't county at the end um do for
it? Like the you're talking about the
first article one, right? Still,
right?
Wouldn't county be sufficient?
[snorts]
So the last word on the page says
county. Um, do we
do we define what that means up here
somewhere?
You know,
I'm just the point is I just don't want
there to be confusion as to where what
we're talking about when we say county,
right? So, it would be wherever we have
authority. But I'm thinking now that
there may be
um
privately owned spaces that might
welcome
the county displaying or placing art
on their property. So, it wouldn't only
be county owned. Potentially, there
could be an agreement with Missia or Las
Cruises and say,
"Yeah, you pay half, we pay half, and
we're going to make this display." So,
okay,
there may be a chance that it doesn't
have to be a property owned by the
county.
Yeah.
I have a question. So if the county
winds up giving say a property
a tax cut,
does then that
property have any kind of connection to
the county for their tax cut?
They don't have any obligation, but
there's certainly a collaboration,
right?
Yeah,
that's what I was thinking. big data
center that's going in.
Um, will that have public art in it?
We have not discussed that at this time
to my knowledge,
but there's no reason why that that
might not come up in the future. That
would be an opportunity
because they've gotten a lot of um
leeway
on their taxes and um the use of county
water and all of the um
kind of all the stuff that's going to
happen to the neighborhoods around
there. So, it seems like
that is certainly an example of a where
we could build a partnership and say
propose it, right? not only to the
commission but to the private owners and
say what do you what do you think about
this proposal okay and that's something
that we could certainly
that's fair I'll accept that
David would you like to make a change
yeah so I would like to add the phraseal
and where to to where
public
landscapes
okay
public spaces and cultural landscapes
and in The last full line.
Yes.
Strengthen community identity and
opportunities for career development.
Um, sorry, where did you start, Mr.
Singh?
strengthen community I
and opportunities for career
development.
[clears throat]
My mic is going.
Yes, I'm sorry about that. Strength in
on the first paragraph.
Let me So it sounds like the last
paragraph would read, the board provides
recommendations
on the development, selection, placement
of stewardship of public art to enhance
public spaces and cultural landscapes
and strengthen community identity and
opportunities for career development
throughout the county. Is that correct?
Yes.
Thank you, chair. Okay.
Do you want to vote or move to the next
one? Does everybody agree? Everybody's
okay with that.
Yeah, we can do this more efficiently if
we just if we don't follow Robert's
rules strictly.
You can vote at the end and [laughter]
and we'll send a a draft to make sure
everybody's
and the bylaws can always be uh a
changed in later meetings as I
understand it.
Absolutely. You can amend them at any
time. It would be preferable to set them
and
Oh yes, I agree.
work upon them. [laughter]
Okay, so that page is done. Let's move
on.
Does anybody have any suggestions for
changes to this page?
I trust that you guys have done all your
homework on what these statute numbers
are. Correct.
I I was trying to I found 1986
as a you know they keep amending these
things in meetings like this but um but
I'm just assuming these are all correct.
So
you know I typed these several months
ago but I'm kind of
no
stickler for details. So, I don't want
you to question. I remember double
checking it with the creative industries
website online and then um and then
finding an independent source that
quoted the same thing, either an article
or something, but I will triple check
them
to make sure that it's the correct um
No, that's okay. Does anybody have
questions or suggestions?
No, I I just have a question. You
mentioned that we're going to get be
changing members in October or
something. Is that this year?
So yes, sir. We have two two people two
two members terms expiring in October
and one in February. So I believe Mr.
Sank and Miss Vasconos's terms expire in
October and then Miss Hutton's expires
in February. It's a year from when they
were named. And we're going to ask the
BOCC, but maybe they we can make those
all expire at the same time. It just
didn't happen that way. But
okay,
perhaps we could extend everybody to
February and make it and um that's just
a suggestion I have. I don't know what
what's going to happen, but then you
have overlapping terms. Three expiring
in one year and then four expire in two
years.
Okay. All right. Thanks. So, it sounds
like there's no change.
Okay.
I mean, if you want to stay longer, of
course. Right.
But I vote for that.
Oh, we can discuss that during staff
input and vote and then we'll make we'll
bring that recommendation to the BOCC if
you'd like.
Okay. We'll make a note of that.
So, it sounds like there's no changes to
this page though. Is that right? Okay.
Can move on to the next one.
Does anybody have any modifications?
No.
Oh, this is pretty boiler plate, it
looks like. Okay, move on to the next
one.
I have a question. Since it said the
third Friday, we're not the third Friday
right now
for the
four.
I'm sorry. What's your question? It says
the third Friday of each calendar or
quarter calendar
and
oh
we're not in the right month according
to this the list and we're also not
um so right
this particular one had to be moved
because the chambers were not available.
Okay. So
that's right.
I didn't want to make it super long and
say depending on availability of
facilities because in the future they
may put a camera and facilities.
Okay.
We have the capability to record the
meeting and live stream it in other
rooms. It's just um a heavier lift for
other departments to support us. So we
prefer to have it in this room so it's
consistent with every other public
meeting.
All right. And some of them they they
may move if there's elections, if
there's something else going on that
takes precedence, we may need to move
our meeting. But I will notify you just
as soon as I know, okay,
that this room is not available.
Okay.
It sounds like there's no changes to
this page either.
Chair,
I just wanted to clarify because I know
uh board member Senk was asking about
the annual meeting. So on the first
meeting of the year is when you all
would vote to reelect a chair and a vice
chair. So that is what's recognized at
the annual meeting, but it's not an
additional meeting than the ones that
you've already seen being scheduled.
[clears throat]
Thank you.
Right. And they and they [laughter]
Yeah. And we we also look at the
calendar for the rest of the year so you
know the dates when they're coming up.
How about this one?
Any comments on this?
Fine.
I only had one comment which is um
for the last sentence
under unforeseen circumstances that
demand immediate action to protect the
health, safety, and general welfare of
citizens. It seems like we might have an
emergency meeting to recommend artwork
to meet some unforeseen. So I wonder if
we could just change that to be and this
is very petty but
um to make that immediate action for
example to protect the health, safety
and general welfare of citizens.
It seems like an you know I'm not sure
our group is going to be doing anything
that's going to protect the health,
safety and general welfare of citizens,
but I am pretty sure that we might I
guess we'll learn if we have an
emergency meeting. It's probably because
there's some urgent uh decision on
artwork that the board needs to make and
we need to help them. Um so if we just
make that a for example, I think that
clears that up.
For example, before emergency,
no, sorry. Um,
so the sentence would read, "Emergency
meetings will be called only under
unforeseen circumstances that demand
immediate action
parenthesis eg or for example to protect
the health, safety, and general welfare
of citizens."
That that would cover it for me.
My English teacher is proud of me now.
Yes, Barbara, it looks like you want to
say something.
Well,
I would say that we should just say what
special meetings might be like maybe
to do board work or something like that.
you know, that could be talking about
new art, writing a um description of
what the art, you know, a call for the
art and stuff. But
so may maybe I can help a little bit
here. I stole a lot of this lang I
borrowed a lot of this language from the
PNZ bylaws and this paragraph would help
for example in the case of a pandemic.
Uhhuh. People come to these meetings to
keep an eye on our progress and work.
Oh, I see.
And if there's a pandemic, we need to
cancel public meetings because there's a
health risk to everyone involved. And so
this just gives us that um lays the
groundwork for making a decision that
protects everyone's health and safety by
putting the meeting online or moving it
to next month because there's something
happening. Maybe there's a rainstorm
coming and people don't believe it and
they still want to come to the meeting
because they really care about a piece
of art be placed in a certain place.
Uh
right. And
if the weather service is telling us
it's better if you don't, it's better if
you delay it a month, then this gives us
kind of the groundwork to say sorry,
there's no other reason but everybody's
health and safety to move this meeting
until later.
I understand now. I wonder if we even
need to give examples. What if it just
ended called only un under unforeseen
cir circumstances that demand immediate
action?
I would leave it as is.
Okay.
Shall
shall we just leave it as is? Sounds
like we want
it just gives people an idea that it
it's not for anything that you know the
chair just has a waiting to go to. No,
there's a there's a legitimate reason
why we're moving this meeting or
cancelling this decision making process.
But it's up to you.
Yeah, because I think I send it with
immediate action. It makes it sound like
on a whim.
Exactly.
Like because I have a golf game.
[laughter]
I don't play golf, by the way. Just for
the record.
Mr. S, did you have a question or a
comment
[clears throat]
there?
So, so you wife Go ahead.
No, go ahead. Go ahead. You know better
than I do.
Like a facilitator. You're the chair. Go
ahead. I think later in the uh in the in
the bylaws there is a section on us
changing the bylaws. Right.
Yeah.
So in any meeting just like any other
motion someone could make a motion that
we on we would like to change the
wording on uh article 3.3
to read X and then we discuss it and
vote on it. So I I do I agree with Loose
that we we want to get this 99 or 100%
like we want it to be, but there's
always a chance. We'll learn, you know,
in this job will learn various things
and we could amend it later. So
I think in the interest of time though,
it sounds like we're good on this page.
Um these poor people have to go through
25 pages of this. I'd like to be
mindful. Okay, so
This looks like it's fairly boilerplate
from other
boards. Yes, sir.
So, I'm not sure we need to debate this.
Pardon me.
Oh yes, we will make one change on the
second line instead of community
development.
So even if I was lying that would give
me away. Um we'll change it to economic
development.
Okay. [clears throat] Right.
Okay. I think we're good with this page
with that one change. Okay. Then that's
fine.
Next.
Good. You're good.
So, this is pretty aligned with OMA. So,
This also sounds like a spoiler plate
for us.
Yes, sir. It's the same for PNZ and PC.
And this is just the notification for
Spanish speakers.
Yes.
If anybody sees an error though,
[laughter] Spanish.
Oh, I didn't didn't realize it was in
Spanish.
Oh. [laughter]
It's very true.
Is it true bilingual?
I
see it up there right now.
Yeah.
Okay, I think we're good.
You're good with this one.
[cough]
Any changes to this? Nope.
Okay, next one.
The only thing I notice is that the uh
letter F is missing. We go from E to G.
Thank you.
It probably didn't pertain to us. Just P
and Z.
There's some stealth thing written in
there.
Thank you. in a space isn't
where or after E. There's not the
same space if you're gonna be picking.
Oh, yeah. [laughter]
Thank you.
I think there's one too many in D and G,
too.
So, yeah, we'll fix that.
Ready?
Good. Looks good.
So, we don't foresee
a lot of feedback for you, but
this just covers in case
I think a lot of this is
non-controversial. So,
how do you figure out what an equal
amount of time is? Are you just going to
say like you all have five minutes each
to talk
each person, right? You announce it in
advance of anybody speaking. If you see
300 people here, you can say
decide.
You decide. Okay. [laughter]
Or whoever the chair is at the time.
[laughter]
There's probably discussions
among you. If you see a lot if there's
something controversial or there's lot
if you if you hear a lot of people
speaking for one side and a lot of
people speaking for the other. Okay. You
can limit it to everybody has two or
three minutes and we're going to do this
for two hours or however long.
Yeah.
Okay.
Yes.
We just
This seems very reasonable.
I'll go with it.
So, on this one, we do have a couple of
um recommendations.
[laughter]
have a question
for staff, I guess.
Yes, sir. for somebody that needs to
participate remotely.
Is there
certain amount of time that's needed
beforehand 72hour window?
Yes, sir.
Yes, sir. So, that that's one of the
recommendations that we have that um if
somebody needs to work remotely that um
they notify the staff member, a staff
member. So, you have my email and
Denise's and your chair.
um at least 72 hours in advance, but
more time is preferred of course because
if we don't have quorum, we may need to
cancel the meeting and it's better to
let the public know with as much time as
possible.
Another recommendation we have is um
that board members are limited to
one remote meeting a year because you
only have four, three or four meetings a
year and that only one board member
be able to participate remotely. You
have a big board, you can make it, too.
It's up to you. But this makes it um
more manageable for everybody. So, I'm
sure you've seen other public meetings
where people participate
um remotely. They're watching everything
online and then they participate
remotely.
So, is it by phone or just by Zoom or
something? We need to set up a link. We
send you a link so that you can be
heard.
Okay?
Because normally people are watching by
you on YouTube
and they can comment
online. So they type it in but we can't
hear them.
Oh, okay.
We need to connect the remote
participating board member through
another channel.
Okay.
I think they use WebEx. They need to
send you a link. They need to set it up
in advance. They need to test it so that
the board can hear you when you have
something to say in the discussion and
how you're voting.
Okay.
So, can those be added to the second
bullet point then what you mentioned?
We can we we can propose the change and
if everybody's
that's the most direct one.
Yeah.
The first paragraph seems already too
long. [laughter]
No, I figured I I'd suggest, you know,
adding those the line about um only one
board member. Oh, I'm sorry. Only board
members are allowed only to remote blah
blah blah. Only once, you know, during
only once a year and only one per
meeting,
one member.
We'll work on the wording and send it to
you.
Yeah. So, that and then adding the part
about um um required at least 72 hours.
I'm not sure exactly how that I know
that's mentioned somewhere else in the
in the bylaws about
that 72 hours.
Whatever word is there is good for here.
You got it.
Anything else?
Sounds good.
[snorts]
Everybody okay with four? It seems kind
of small to me. Given
I thought I thought it was five, but no,
it's I remembered it wrong, I think.
So, if you need a majority vote, it
would be three out of four.
Pardon?
If it's four members, you would need to
have three out of four for a majority,
right?
No. All four present would have to vote
one way for it to pass because four is
quorum. So you could continue with a
meeting with four members present, but
all four would have to agree because
it's four out of seven, right?
It says all actions of the board require
a majority vote of the members present.
And if four board members constitute a
quorum, there would be four present. So
that so 50% of that would be
three. I'm not sure how that would work.
If you want to change it a a majority
vote of the entire
board
board that's what you're u that's what
you're stating
that's what I'm suggesting but it's up
to you
it does seem like four is kind of small
to me
I'm sorry can you clarify I'm not sure
what you're suggesting [laughter]
well four first of all I think four
members there's only seven that seems
If we're only requiring four, that seems
kind of small. But it then it says all
actions of the board require a majority
vote of the members present. So a
majority of four people would be three,
right?
So three out of four.
Is is that what we intend? Three out of
four.
Yes.
Everybody. Okay. All right.
If only four are present, three is a
majority.
Sound good?
And did you not excuse me, Loose, did
you not just say in the previous
discussion that only one person can miss
a meeting,
call and join remote?
Join remote. All right.
Remote. Yeah,
it's very
Yes. However, one person could say, "I'm
going to be remote." And then the day of
the meeting, someone gets sick and
someone else gets delayed for some other
reason.
Yeah.
Unforeseen circumstances.
Great. Thank you.
Sure.
I have a question for staff about this
one. [clears throat]
We're looking at reports and
recommendations, right?
Yeah. Um, so
are we required to go in front of the
BOCC every time we have a recommendation
for artwork?
And if so, that just gets added to their
agenda by you.
Correct.
If the chair wants to join us when
there's we will do the presentation
letting them know the recommendations
that the board has made and if one of
you wants to join us at the meeting we
will be the ones doing the presentation
but we will let them know that the chair
the vice chair or we have a board member
[snorts] present.
Okay. Thank you.
Any changes to this page?
No. [clears throat]
Sounds like we're good on this page.
This one's all you, Jeff.
If you agree with this list right here,
this looks like a way too much work for
the chairman. Uh, no,
if if we're lucky, everyone will get a
chance to be chair.
No, that's fine. I the only question I
had is later when we talk about the
secretary also
uh authenticates documents on behalf of
the board the chairperson signs
documents. Is that somehow different?
I don't really care. I think we could
both do it but
I don't recall what it says under
the secretary here. authenticate
documents on behalf of the board as well
as a backup.
So those sign if if you look at the
secretary one that we're showing now um
it does say that they can authenticate
the documents on behalf of the board as
well. So that would be your
because that's what it says on article
4.
I think that's why
I guess what I'm asking what's the
difference between signing documents and
authenticating documents?
It doesn't really matter. I'm just so
I'm interested.
I'm not sure.
I don't mind signing. [laughter]
But you don't want to authenticate.
Chair.
Yes.
I think what that implies the
authentication is that the secretary can
let us know that indeed it was the chair
who signed and approved those documents.
Okay.
All right. We don't need to dwell on
this page.
This is you, buddy.
Yeah. I I I um I'm good with that.
Backing up the other two officers just
in case. I'm good with it.
And my question here is it sounds like
you guys have taken over responsibility
for doing the minutes. Does Judy get
involved with that? I know. I'm sure
she'd be willing to, but [laughter]
[gasps]
going forward, what I can do is send you
the minutes um
as soon as they're ready.
You can help us authenticate them or add
or if you'd like and then because
there's so much space between meetings,
they don't really I don't really see a
need to post them until about a week
before the next meeting. But absolutely,
we can do that.
You're good. All right, good. I think
we're good with this page, too.
Any questions or suggestions on this
page? I do have one question.
My question is how what's the most
efficient way for us to become familiar
with the pertinent public art and
communities history, cultural diversity,
and creativity? Is that on us or do you
think there's some uh I don't mind it
being on us. I just was hoping you'd
say, "Oh, we have a little booklet for
you."
[laughter]
Maybe we can work on a book or maybe we
can have a little bus trip to every
public art site in town in or in the
county.
Well, there is a lot of art I've noticed
since we joined this board. And I wonder
how much of that is public and how much
of that is just a some person put some
nice art on a building. So, I've been
working on a couple of projects through
the creative industries effort that um
both the county and the state supported
in the past couple of years. One of them
is a wayfinder where I'm trying to
identify not only pieces of art, but
natural landscapes that or or legendary
or historical places that people
consider part of our culture, part of
our the beauty of Donana County. Um, one
of them is the wayfinder and another one
is a directory of creatives that can
provide services and products when
people are looking for a painter, a
muralist, um, a culinary arts, a wine
maker. Um,
but as you can tell by our performance
and going through the bylaws from the
beginning, this is a budding
board and end area. So if you think that
foundational information would help
future board members that that would be
a wonderful project to take on as a
board.
Yeah. No I I mean it's it's a big
undertaking. Um because I've not that
I've compiled but I've organized some
you know things where people you know
get to know art. Um I love the idea of
having a directory for the county. um
not directory but like a um little guide
or book something like that
and we're focusing on creative
industries so there's I think seven
industries listed by the state
um and so we're focusing on those it's
taking a little bit of time names change
people move right
but yes we're working on that and we
would love to share what we have with
you and get your feedback on both of
those projects but um we we hadn't
[snorts] thought about a handbook for
new board members
because the uh I mean you know
coming up with a directory initially is
easier than than maintaining it
because like you said people move and so
forth.
Yeah.
Uh things might get defaced, things uh
you know walls get painted over that
kind of thing.
Um you know again it is and I'm just
kind of thinking out loud here but it's
uh I think it's a great idea. I think
for the sake of this item number two,
you know, item B, I think it's more kind
of contingent on us being familiar with
our art surroundings, you know, like uh
I remember at the last meeting, I think
Judy, you were leading a like a little
not leading, but you like some of you
got together and saw the art here in the
building, you know, things like this. uh
just being familiar with the art that's
you know in the in the public spaces in
not just in the city but you know
throughout the county.
Yeah, we do have an
and we can also start with what you
already have.
I think that'll be a great start.
So we do have a Oh, Denise, would you
like to tell them about the video?
Chair, what I was also going to
recommend as board members, you can
suggest that we bring in guest speakers
that can talk about, you know, art. Um,
I know board member Vasconel's,
she works, breathes art.
[laughter]
You all can recommend that we bring in
speakers that can talk about art
displays that can talk about the history
of art
and come and present during the
meetings.
That's a great idea. Um, I was going to
ask, have you done any surveys or any
kind of um, public input meetings where
people weighed in on what they wanted
from public art?
No, this is the board we're starting to
do public input. For example, people
could be invited to participate in some
shape or form. We have educators among
you, historians, artists. Um,
I would also suggest if there are any um
county events um that we possibly have a
tableabling event there, like we
actually have a table there with
information and maybe take input from
the public that attends those events.
That's another way of collecting
information
and providing it as well. You're right.
Right. Um, Miss Hutton
this morning showed up at least 20
minutes earlier, half an hour earlier to
see a display that we have currently
just starting. It it will go up tonight
and we'll have an open house next Friday
with creative kids. And these are
paintings made by juveniles in the
detention center. And it's a program
to help them create and uh and grow
through their art.
None of them are previous artists or
anything, but you can see a display
there. And that's the kind of um
uh event that creative industries would
support. So, so we supported it. But
it's an a health and human services
initiative.
Um,
that's one tiny example of the things
that we are doing under creative
industries, but certainly this board can
choose to do more. I know we don't have
a budget, but there's a lot we can do
with volunteers, [snorts]
and we'll certainly support the board as
best we can.
Speaking of budget,
are we tasked with finding funding
streams for public art within the
county? And if so, is that something
that needs to be in these bylaws?
Are you proposing a certain budget that
the city would like to share? I'm just
kidding. I'm just kidding.
Am I proposing what? [laughter]
That's not where you were going.
I'll tell you that that's one of the
hardest things. However, it is one of
the things that we did have to do in the
city is find a way to to um support the
program. And um we we did it through a
2% ordinance where we get money from GO
bonds and then um we also have of course
the AIP money from the state. Um other
than that it's been um there's very
little opportunity. So um so I don't
know if if that's something that we need
to be considering.
One of the one of the
phrases I
well-being
health
public health
and public health.
The other thing I wanted to creative
this
plan
members to
Can you provide the website for the
minutes so that we could
Yeah.
And that what you wanted to add earlier,
where are you thinking of adding it?
[clears throat]
is that for this page or earlier maybe.
So, I think New Mexico Creative
Industries did support Creative
Industries two years ago with a uh I
think a $100,000 grant. We were one of
the few counties that got supported and
we did quite a bit with it and then the
county supported us in this past year
and that's how we were able to start the
wayfinding and the directory um and did
a few events here like uh Romance and
the rotunda is an event for Valentine's
Day and we brought vendors in to sell
their products related to weddings
Valentine's Day
um we also had the loss muertos and
everything was supported with funds from
both the county and the and the state.
I would propose that
finding funding streams should be a
responsibility
of the board
um because that is why we are here is to
help staff
um support this program. Um, so
that could be actually C
under duties and responsibilities
under where
under duties article 4 duties and
responsibilities
the page we're looking at now.
So it would take
it would knock down what's C now and
become C and then that next that item
would become D.
Oh, I see.
Do you see what I'm saying?
Wanted to see identify
identify funding streams to support the
county's public art program or something
like that.
[snorts]
You know I'm going to form a
subcommittee that you're going to have
had on this, right?
What's that?
You know I'm going to form a
subcommittee and you're going to run it
because of your experience in [laughter]
Los Cruises.
Yeah, I feel very naive in that area. So
your your experience in the Las Cruis's
art board would be really helpful for
the rest of us.
Okay. [snorts] But I agree that's that
is a a good goal to have and
that's another way to learn about art
through your experience. What has worked
for you before?
Thank you.
Yes.
Okay. So, it sounds like we're adding
we're inserting
identify funding streams to support
public.
Okay. That would be
Yeah.
Yeah. Okay. Yes, ma'am.
Yes, ma'am. Denise has got it
ready.
Yeah.
Yeah, we're done.
And the wellness and purpose,
right?
We're done.
Their
what we mentioned about wellness, would
that go under purpose?
Would that you agree on that?
He was suggesting we bring something
about wellness somewhere and and I agree
but uh where would that be? Would that
be under purpose?
Yeah, I yeah
I I I will say that because I think
that's
the goal.
I think we need to help Denise out by
specifying exactly where you want that.
Um,
so that is that the first page then?
Yeah.
To enhance public spaces and cultural
landscapes.
You've already added two things to this
page.
Yeah, you've got a lot of
It's our favorite page.
So even if you look at it now we have
other notes from for the purpose.
So let us go through it. We have a note
to add wellness as well and you'll all
get a chance to see the
the draft based on our notes and the
video.
Okay.
But we got that note and we'll add it.
[snorts]
Does this one look okay otherwise? Yeah.
Then conflict of interest is pretty
straightforward.
I think we should send this to
Washington.
Everyone okay with it?
Yeah, I think we're good.
So to your question earlier, Mr. think
we would need to add this item to the
agenda. So we would need at least a week
notice to the chair and a staff member
that somebody anybody would like to
discuss a portion of the bylaws as spe
the more specificity we provide the
better so we can find it and be ready to
make changes and then the board would
vote on it.
Okay,
any changes?
Looks like we're good.
And all those little discussions were
supposed to happen here. Now you can
vote. However, we will send a draft
within a week. I think I can do this and
um I don't know if they would vote on it
next at the next meeting then.
So we need a motion to move forward with
um the bylaws based on all of the
discussion that took place. the
recommendations that took place so that
we can call for the vote and then in
about a week we'll send the actual drop.
But for now, since we went through the
entire B bylaws, we need a motion and a
second.
Yeah. Go ahead.
I move to u move forward with the bylaws
with the recommended revisions, edits,
and recommendations.
I'll second that.
Okay. So, let's vote on that. All in
agreement, say I.
I. I
sounds like we approved it.
We'll do individual roll.
Oh,
Chair Hartley.
Yes.
Vice Chair Munice.
Yes.
Miss Silva.
Yes.
Miss uh Hooton.
Hton.
Yes.
Mr. Sink.
Yes.
And Miss Vasconos.
Yes.
[snorts]
So at this time the staff has no new
business and um we have no one present
for public input.
We had something saved for
staff input but we provided it during
the bylaws our recommendations about
remote um participation. Um is there
anything else Denise or Denise
Miss Hton,
um, I belong to the, uh, New Mexico
women, um,
the New Mexico Women in the Arts
Committee from the National Museum and
there's right now there are not very
many members of that organization down
here in our part of the state. So, um,
we're trying to do aformational meeting
at the MadHatter Gallery on
the 5th or six. It's the I'll tell you
in just a second. Um,
anyway, we're going to do this
informational meeting about why you
might want to join the um the women in
the arts, and I [snorts] would suggest
that the women on this committee might
want to join.
because it's a um it's a really good
organization and it does support the
arts and um I will how about if I just
send you all the date and information
about the media. Okay.
Thank you.
Um, is there any way we can publish that
on our website or something for there
are a lot of women involved in the arts
area,
but I like my wife
men can join the organization as
supporters.
Can you send the information?
Send the information.
I will make sure to invite other women
as well because I'm thinking about other
people.
Yes.
Okay. So,
I have a question for staff,
if I may.
Yes.
And and this may be an agenda item for
the next time, but do you all have a a
time or time frame or deadline for
spending the AIP funds that are
available to spend? And have you
considered what locations or a location
you would like to focus on?
Thank you,
Chair.
Oh, yes. Go ahead, please.
Board member Basonelos, we've only had
uh one request from our OEM department
about purchasing art for their new
building that's currently under
construction. Uh we did have a
conversation with the art coordinator
from the state and they were able to
give us an extension. And I know some of
the funding was going to expire June
30th of this year, but given that our
OEM department would like to display art
in the building, they were able to give
us an extension. I don't have the exact
date, but I can send you the
information. So, at least we do have one
interested um department in using some
of the the funding.
And that brings up a question I had.
What is the process for
um things entering into a competition I
guess you would say for I mean do you
guys get the request from someone and
then we put out a request for art that
could serve that
chair. Um so the department had
approached our facilities department who
was previously overseeing the money um
for art. So, in the interest of them
being able to secure the art piece or
whatever it is that they were looking
at, um they had they assemble their own
um committee to get the approval to be
able to acquire the art. But moving
forward, what staff has discussed is
bringing um those types of requests
before you all for your approval and
vote. It was just a a timing issue.
And would that be one of these emergency
meetings? I mean, it sounds like if
we're only going to meet in 3 months,
this might occur before that.
It could be. Absolutely.
Okay. Well,
especially if there is an expiration
date attached to funding.
Okay. Yes. All right.
All right. Thanks.
And and we are ready to vote on that
because you might remember signing a
conflict of interest form for the state.
We sent those over to the coordinator
for the AIP program in New Mexico.
Okay. I would I would like to add
something. Go ahead, David.
Um, so this summer I was able to attend
a a workshop on what's called the 3C
economy, um, cultural, craft, and
creative. And this was with Dr. Manuel
Mononttoya, who is an associate
professor of e economic development.
And, um, I've spoken to him about the
possibility of bringing something down
here. Um, so we met up in the uh Bernalo
County office for they had us um
about six different workshops. I don't
know if we would do that many but um
it's an ongoing project up there and I'm
continuing to be involved with that. So
if you know through the economic
development department here through the
public art you know how can we you know
facilitate that as we're developing our
public art board
and could you tell us what the 3C stands
for?
Uh culture, craft, and creativity.
And we're publishing an article. It's um
collective, so it doesn't it could be
500 people involved. So it he's really
opening it up for discussion throughout
the state on the uniqueness of the New
Mexico creative economy.
Are you suggesting we bring him here for
one of the
I can't hear you.
Guest speakers.
Yes, guest speaker.
Anybody have any second thoughts on
that?
Sounds like a good idea to me, but
I don't know if we need to vote on
something like that or is it
staff is open if that is the board's
recommendation that you would like the
professor to be a guest speaker at the
next meeting and looking into ways that
we could potentially replicate
Absolutely.
Okay, great.
You can I'm not sure well for the next
meeting here or something separate. I
was thinking because it's a might be a
longer process.
It might we might need to meet with him
once to just get a firmer understanding
what what he's suggesting and then uh I
think we would probably go with this
outside meeting
and and invite more people in I would
think for that.
Yeah. and I have materials I can send
over to you too.
Okay.
Um would it be a special meeting for
that because other people might want to
come besides coming to just our board
meeting?
Um I mean I'm thinking in terms of
having something in the county where
people can come, the leaders of um the
arts here in this county. That's what
that um that's what we did up in
Bernalo. We had people from Flamco and
um um Albuquerque, city of Albuquerque,
Arts and Culture. Um so many different
poet the poet laurate was there. So
gathering the community, the county
people in the county to talk to discuss
the creative economy more broadly.
This sounds intriguing. I think it'd be
good first step to put whatever
materials you have on our website and
let us decide. But it sounds very
intriguing to me and Barbara's
suggestion too sounds intriguing for
expanding
our influence.
Okay. Um I'm not sure where we are on
the agenda. Do we are we already on
We're on staff input.
We have to make a motion.
I think that was board input. No,
that was that was board input. Thank
you. [laughter]
We went we we mixed it up. But one more
thing we wanted to come back to for
staff input is um the three terms that
are expiring. Wow. [clears throat]
Um [snorts]
I think we were starting to talk about
we're going to publicize it of course on
the website through a news release and
then our digital communications team may
help us in in social media
trying to promote it. Your support in
promoting that availability of board
seat uh board seats would be amazing
because you're connected with the um
artistic community as well.
And um
we were going we proposed that all terms
be expire in February. So those two
terms that expire in October, could we
extend them through February so that we
are on the same timing for the three
seats and the four seats? And if you're
comfortable with that, um we can bring
it to the BOCC for approval. Well, in
order to do that, we're going to need a
a motion and a second so that we can
bring it to um county commission because
that would be your recommendation if you
want us to have all of the terms expired
at the same time.
I I have a quick question before we we
make a motion. Um
[snorts] since
board this you mentioned that uh the
other the seventh board member Trisha H
I don't know how to pronounce her last
name that she uh has resigned. uh is the
idea to fill her seat before February
before the the terms expire because I
imagine that if that was not filled and
then uh the terms expire in February at
that point we would have three board
members which doesn't quorum
right
so we did receive applications and what
we were going to do is look through the
applications of applicants that were not
selected for the board and then make a
recommendation
to the county commission to appoint
someone to fill that seat.
Okay. Yeah. I I sorry I was thinking
selfishly I was thinking like oh there
were no there was nobody else who
applied. I forgot about the other the
other applicants. Sorry.
So remind me again the terms. Is it one
year only?
It's one year and two year and it was
county commission who decided who was
one year and who was two year.
Got you. And once your one year is over,
you can't renew your
you could
we can definitely ask uh but we're going
to need your guidance and you know
the motion on the table to
Got you. Okay. I'd be willing to go
ahead and extend mine to February.
So, does somebody want to make a motion
that Denise was asking? Yeah, I I move
that we um ask the county board of
commissioners to extend
uh the expiring board members terms from
October to February so they all expire
at the same time.
And can we um amend that to say board
members rotating off can reapply?
In addition that board members who have
whose terms expire, they can immediately
immediately reapply.
Yes.
Reapply to be on the board again.
Reapply to be on the board.
Can you work on the wording on that?
Okay. Is there a second for that?
I second that.
Okay. Let's vote on that.
I would like to restate that, but I'm
not exactly sure I can. So, just rely on
your memory for it. We're going to
extend the October deadline to February
and give people the option of applying.
One more question. Is there term limits?
I can't remember if there were
like you can only serve two years or
five years or 10 years.
Denise,
from my knowledge, I don't believe there
was a term limit, but I will double
check and let you all know.
Okay. Thanks.
I can see myself. If you want to serve
in perpetuity, we would be more than
happy, but I will double check.
Yeah. [laughter]
Okay. So, the motion's been seconded or
I didn't hear. Yeah. Yes. Okay.
So, all in favor say I.
I.
We have to do roll call.
You have to do it. [clears throat]
We're giving her all the work.
[laughter]
We're ready.
Chair Hartley.
Yes.
Vice Chair Munice?
Yes.
Miss Silva?
Yes.
Miss Hin,
yes.
Mr. Sink,
yes.
And Miss Basilos, yes.
Okay, we're on board input right now.
Input from board. Okay. Does anybody
have anything they would like to
Is that right?
Go ahead, please. Chair Lucid Rubio is
economic development. Yes, sir. There
was some board input, but if there's any
more, we can certainly listen to it and
then staff input is completed as well.
Is there any more board input?
Great. Does that mean that we can
adjourn?
Yes, sir.
Okay. Then is there a motion to adjourn?
Motion to adjurnn.
[laughter]
A second.
Do we need to vote on that?
This must be one of the happiest boards
that serves on this. [laughter]
Go ahead.
It's your deal.
All right. The meeting is adjourned.
Yay.