[Music]
good morning everybody it's 8 30 on
wednesday december 15th 2021
we'll call this board of directors
meeting for the animal service center of
the messiah valley to order
if you wouldn't mind joining me in the
pledge of allegiance please
i pledge allegiance to the flag of the
united states of america and to the
republic for which it stands one nation
under god indivisible with liberty and
justice for all
and if i can get a roll call please
remember enriquez is absent
is absent for member ellen's absent
board member flores
president board member mcmahon president
board member gandara
here for member abeitus duve here
chair sanchez present
that we'll call let's see we do have a
quorum are there any changes to the
agenda
no there are no changes to the agenda if
i can get a motion and a second to
approve the agenda please
so moved by flores second aveda stuffy
so we have a motion by councillor
florida is seconded by vice chairman
stevie to approve the agenda
is there any comments on the board
okay
can i get a roll call please
board member for
letters yes
man yes
yes
chairperson sanchez
yes
we have our agenda okay we're moving on
to agenda item number four which is the
reading of the closed meeting statement
for november 29th
2021. the animal services center of the
messiah valley board of directors met in
close session at 11 25 a.m on monday
november 29 2021
in attendance work was commissioner uh
lynn allen's
assistant county manager mcmahon
reister abeitus tuvi
mayor pro-tem gandera
and councillor flores joined at 11 32
a.m
and i joined the meeting at
uh 12
i think 1205. sorry my notes here
1205 pm
the only matter discussed during the
closed session was the annual
performance review of the executive
director clint thacker
and the meeting adjourned at 12 30 p.m
okay
so we're now on to the approval of the
minutes agenda item 5a from the regular
ascmv board meeting held on november
29th
2021. if i can get a motion and a second
on those
to approve the minutes so moved by
flores
second i better study
okay uh we have a motion that's been
properly seconded is there any comments
on the minutes
okay
can i get a roll call on the approval of
the minutes from november 29th 2021.
board member flores
yes board member mcmahon yes board
member
yes board member betas duvet yes chair
sanchez
yes
okay the meeting minutes are approved
okay we're on to
[Music]
reports and presentations
from cfpp i didn't get a response so i
don't know if there's anybody in
the audience for the coalition for pets
and people
okay we'll move on then
to city and county acl reports
ms moore
if you don't mind kicking us off
good morning mary lou ward donate county
animal control
let me see there's no mouse so here we
go
generally when someone says that
statement that's a good thing
oh
okay we'll go ahead and go with our
november
reporting for donating county
we had 261 reported stray animals for
the month of november we picked up 190
of those stray animals
68 of those were cats and 122 were dogs
in addition we also picked up nine sick
or injured animals three of those were
cats and six of those were dogs we also
had 11 owner surrender animals and all
of those were dogs
if you look at our four-year comparison
chart
you can see
on the reported strays
how that compares to the years prior for
that
i'll leave that up there for just a
second and then i'll go to the next
next chart that's a four-year comparison
on our return to
to owner in the field
last month we returned 38 animals in the
field compared to the month before which
was 40.
so that's a four-year comparison as well
and then here's the additional animals
we had two welfare holds
we didn't have any neglect or abuse we
had shelter
quarantines that were six home
quarantines were zero
zero our courthold facility our
courthole facility is actually
undergoing a major
uplift right now we are getting the
floors
redone
and then we had six rabies submissions
those were all negative
i keep leaving these up here for
reference i think it's important to
leave it up here because even i need to
go back to it myself and look at it
so i think that's good to leave up there
and then if you look at it as you
divide it into the districts
eight in district one which was three da
three cats and eight dogs district two
was thirty three was thirty 32.
our district 4 was 44. 5 was 36 was 12
and of course district 7 was 34 so you
can definitely see where our hot spot
areas are which is like district 4.
you can definitely go back and see that
and then looking at it as
cats picked up by districts
it'll just divide it even further and
show you
a comparison
for this year how it looks on the stray
animals that were picked up by cats in
those districts
and then here we go with the same thing
with dogs as we looked at the districts
and how many we picked up so you can see
our district um
four for this year on dogs how that
how that pans out for the dogs we picked
up 28 in that district alone
and then our reason for owner release we
had four that were aggressive
two that were
dangerous
one they couldn't care for the animal
two that were sick or injured
one person was moving they couldn't care
they couldn't take it with them and one
they just simply said they had no time
for the dog
and with that i'll stand for questions
thank you miss work are there any
questions for miss ward counselor flores
thank you mr chair uh thank you uh ms
ward um as far as i saw that the january
21 strays were the highest number across
the board
and is there
is it uh people returning their
christmas gifts
on the return owners or the the strays
oh well just the chart that uh i think
it was
you know
keep
scroll down so i can see the
where it was
it wasn't that chart it was uh
that one
the stray cats i think no no the dogs
better than the dogs
yeah the yes that that one right there
mr ward
it seems like when you look across the
board it looks like that seems to be
about the highest month
so the highest month on this one if you
look at may that big tower on the in the
middle
that would be may um would be the
highest
um for that one if you look at that
and that would be um in district four
that was going to be me
for that that was 48 animals in that
district or 46 i mean oh
okay but so is there any correlative
data that can be attributed to that
um i would have to go back and do some
research to see what was going on in
that
on that particular month in time and see
what was going on mother's day gifts i
don't know it mean because it seems like
it seems well it's just that january
stood out to me it's the second highest
actually yeah well
i think maybe it's starting to march
april it starts getting warmer in may
and that's when more activities starting
to
to come out
thank you mr ward thank you for watching
thank you mr chair
thank you councillor flores are there
any other questions for miss ward
okay okay
thank you
miss shandrickas and i apologize to
calling out i don't know if you were
planning did you want to join us on the
dais or did you
i didn't know when if you were going to
be part of our
group today or not
sorry to put you on the spot i just
wanted seeing you out there i just
didn't know if if you were going to be
able to join us or
i mean
it's up to you you being part of the
board you're definitely your input is is
good okay we'll move on to the city acl
reports
good morning
good morning mr chairman members of the
board um i'm officer salagueta uh
standing in for
gino jimenez he's still on leave i'll
probably leave on leave for the next
month or so so
good morning
yes
let's see here
where
sorry where's my expansion
where is my expansion
there it is
thank you sorry about that
no worries
too early in the morning
good morning so um i'm here to present
you the monthly stats for the month of
november
um
our first
set here is a reported stray animals
that we had
so we had a total of 456
um stray animals that were reported for
and i apologize this is uh october for
the month of uh november
so we had a total of 196 animals ever
gone on arrival
on the stray animals
i apprehended
it says 229 i'm going to adjust that and
correct that to 260
stray animals apprehended
total of 211
strays that were impounded at the
shelter
111 dogs and then it would be 100
straight cats that were
impounded
41 of those were
successful field returns
eight of those were unsuccessful
attempted field returns
for a total of 49 identified
identifiable animals
moving on to the next slide um so
we total of reported strays for this
month uh we had 456
animals as compared to 414
from the previous year and then 462 from
october
so the three-year field archieol
comparison
um we had for this for the month of
november
41 as compared to uh 30 from the year
before in 34 from the previous year
so we had quite a few i think we had
quite a few um
owner releases this month
i'm not entirely sure what that was
attributed to but i think that these
numbers were a little more than the
previous
months so we had one that was uh
only released
for aggression towards people and other
dogs
we had one that was
a dog that was returned or only released
for old age
and then we had a
one that was
only released to us because the owner
could not have the pit bull within the
mobile home park
and then we had one that was
owner released to us before a
for a bite
we had three dogs that were returned to
us because the owners were unable to
care for
we had a another one that
also was only released to us because it
bit
the owner's son
and then we had two more that were
released because the owners could not
care for them um six six dogs that were
only released to us
because they were aggressive
towards the owners or other people
around the household
so the
unable to
field return
dogs that we had in animals we had
salmon that we were unable to make
contact with the owners
and then one that the owner was at work
and could not pick up their animal
that's it do you guys have any questions
for me
do we have any questions on the
report okay doesn't look like it awesome
thank you very much thank you
nope sorry about that
i'll leave it at this thanks
okay i
was looks like we had a before we move
on to the shelter statistics and
activities um it looks like there was a
confusion on our coalition for pets and
people presentation
with if there's no opposition from
the board i'd like to go back to that we
have a representative from the dona ana
county
humane society that's here to
provide a presentation
thank you so much
sorry you're right and i'm my apologies
for that that's okay i heard coalition
for pets and people and i thought
someone from their organization was
going to present but thank you so much
for your time my name is april anaya and
i am the executive director of the dona
ana county humane society i joined the
organization in october of 2019 and as
most animal welfare organizations we do
a lot with a little um i was the sole
employee up until this june we actually
hired a part-time office coordinator so
now there's there's a couple of us there
um holding down the fort we do have a
board of directors comprised of nine
community members as well and just as we
go through i'm going to give you a
little synopsis of our work but our
motto is keeping people and pets
together and i just kind of wanted to
show you a little bit of how we do that
the history of the dona ana county
humane society some of you in this room
probably know it better than i do we
used to be the shelter so we were
founded in 1955 and in 2008 when the
city and county took over shelter
operations through the ascmv
docks as we're known um kept the 501c3
and it was dormant for a bit until the
board decided what they wanted to do
there was a there was a brief time when
you could tell the organization didn't
quite know what they wanted to be when
they grew up but they did keep the 501c3
to kind of evaluate the community's
needs
we currently operate three community
programs
our largest program is the animal relief
fund
when we were no longer operating the
shelter there was a huge need in the
community for financially
under-resourced pet owners who couldn't
pay those vet bills emergencies came up
dogs cats hit by cars surgeries etc so
the board saw a need to kind of create a
program to provide vet care vouchers for
those financially under-resourced pet
parents we qualify clients using the hud
income guidelines
so using those guidelines if families
qualify based on number of people in the
residence and household income they'll
complete an application submit copies of
their proof of income
pay a 50 copay that's payable to us and
submit a photo of their pet
clients can qualify for this program
once a year based on on date of service
and there's different voucher types that
the animal relief fund provides the most
popular is a vet care voucher that's
good for up to 250 towards those vet
treatment costs a lot of times pet
owners will go to the vet and it costs
more than 250 so in those instances
they'll able to qualify for one
additional voucher so a maximum of five
hundred dollars
towards those vet care bills
second is our vaccination voucher that's
to keep pets healthy that's good for up
to fifty dollars towards vaccination
costs that's our only voucher that does
not require a co-payment
and that's good once a year as well
um we do see pets that unfortunately
aren't a lot of long-term meds right now
a lot of insulin meds seizure meds that
end up costing a lot out of pocket for
pet owners
so for those families they're able to
qualify for a long-term medication
voucher that's good for up to 750
dollars
towards those medication costs over a
six-month period and when that voucher
expires they're able to qualify for a
new one we're very fortunate that all
vets in the county partner with us on
this program
2020 was of course um a year like no
other for for all organizations we were
considered
essential because we did provide
assistance for those emergency
vet visits so we stayed open through the
remainder of
we didn't get to shut down during the
pandemic
during 2020 of course we saw a lot of
people who lost their jobs a lot of loss
of income so in 2020 alone we issued
over 69 000
in assistance through the program 195
vouchers um so far in 2021 the numbers
has gone down a bit we've issued 207
vouchers
a little over 59 000 in assistance
our second program um we love dearly
it's the rough to ready program and
that's one that we actually partner with
ascm v on as well as action programs for
animals this is for dogs that have been
recently adopted who are having issues
adapting to their new homes if there's
behavioral issues in the homes the last
thing we want is for the dog to be
returned to the shelter so we provide
two training sessions in home with the
new owner and the dog they can be done
at home or during covet a lot of people
opted for community settings such as
parks and that's fine
obviously the goal of the program is to
ensure dogs remain with their owners and
aren't returned to the shelter
our third program we also partner with
ascmv pets for seniors we provide a 25
discount for people age 60 and over who
adopt a pet from ascmv
asmv staff will send us monthly
reporting and then we'll reimburse based
on that report and the goal of that
program is to ensure that seniors find
companionship and help shelter pets find
homes
there's different ways we're funded
obviously our largest program the animal
relief fund it was actually started and
funded by a planned gift someone was
kind enough to leave us in their will
and when we received that funding it was
restricted for the care of animals so
the board at the time decided to place
those funds in an investment account and
that's been able to sustain the program
this time we also receive grant funding
through petsmart charities
pets for the elderly foundation recently
started funding the animal relief fund
program they used to fund pets for
seniors but now they they fund
those vet care bills for persons age 60
and over
and individual donors and private family
foundations also fund the program
when it comes to pets for seniors and
rough to ready we as an organization
fund that so that's built into our
budget the rough to ready training
program costs approximately 156 dollars
per pet and then 25 dollars per adoption
through pets for seniors
um
while we are no longer the shelter we we
like to think that a lot of the programs
we do work in tandem with the shelter to
to do what we all want to do and and
keep people and pets together so if
there's any questions
thank you or is there any questions for
miss anaya
thank you
thank you so much actually is there also
a website i know you have the phone
number and an email is there a website
facebook that uh yes we're very we're
very active on facebook and our website
is also www dot d a
h
dot org
great thank you so much and thank you
for the support
okay now we're on to sheltered
statistics and activities god that's a
shelter statistics is a mouthful in the
morning
mr thacker
good morning board of directors
clint thacker executive director of
animal service center merced valley here
to talk to you today about our numbers
from november
of 2021. uh 341 dogs and 176 cats for a
total of 517 animals currently at the
ascmv and that's as of yesterday
our intake numbers are they're creeping
up slowly but surely to the
2019 numbers which is really what we
want to stay away from stay down from
but as you see a total of 712
intakes that's 385
dogs and
324 cats
again our transfers for rescue
organizations we appreciate all that
they do for us
see those large numbers up there apa is
always a big one for us
and we have a new partner that we've
done just a little bit in the past and
that's the helen woodward animal center
there on the right 21 dogs
that was actually
driven
there in california
so we were able to
get animals there however we did have
some issues with our transport vehicle
on the second
trip that we did where it completely
broke down on the side of the road
outside of tucson
so we had to get it towed
um and it looks like it's transmission
issue
so not only have we already replaced the
engine in a 2015 ford transit van
that's diesel we also now get to replace
the transmission
so we are looking into
getting a new vehicle uh we're going to
repair that one
because it
repaired we'll be able to use it just
regionally around here from alamogordo
deming kind of a thing and also around
town
for transports like to transporting our
animals
to the
farmers market petsmart that kind of
thing but we need a new vehicle so we
have we're working right now with grants
and also with private donors to be able
to get a new vehicle
for that long term transfers we still
have our really our really big transfer
truck that we're using
so
it's not our rescue program is still
going still working
summer returns in november dogs we had
two behavior issues
and then cats as you see their
behavior problem and can't afford basic
care
as always we always talk to them and say
you know what is it the why that you're
returning the animal
and then
like they can't afford basic care we'll
offer things to them that we may have
like the rough to ready issues
you know
or the
litter box training we have plenty of
literature everything everything we try
to do and sometimes people just don't
want the animal
because of that they just don't
and they don't want to say why so they
blame it on other things and we
understand that so if somebody says i
just absolutely don't want it
then we will take the animal there
for some reason
looking in the past all the way back to
2018 november is a lower live release
rate and we're trying to figure out why
when we look at this this month or this
yeah
november of this year 70.5
2020 is 20 20. but when you get 2019 is
70.6 and then 2018 we were looking at it
in our managers meeting it was 69.9
so it is a consistent percentage
and we're looking at the reasons why i
believe it's because the focus is
turning more towards
christmas and the holidays and rescues
are gearing up
for those because they always
do a lot of adoptions and things in the
in the december time
but we'll continue to look at that and
see why some of the highlights there
though uh the community cats
of course 15.2 percent
of the live release rate it's gone up
significantly and that kind of takes
place of the euthanasia rate you see the
euthanasia rate is still lower than it
was in 2019 this year
it was 26.3 and
33.5 before so quite a bit lower
are you the nature reasons number one
reason for dogs is still that
respiratory
and the tx you see on there means
treatment was given so they're not
responding to the treatment
our population right now is so much that
if they're not responding to the
treatment then they need to be
euthanized so we can allow room for the
others that are coming in
and then the second reason you see is
behavior
or aggressive
and then for the cats we're looking at
it's almost a tie between space behavior
and space medical and what that means is
is
we need the space in the medical area to
move more cats in
so
if they are
any medical reasons or or behavior
reasons that they have cowering in the
back of the cage not friendly
that type of behavior then they are
euthanized
and unfortunately
as you saw in our previous numbers in
we had the space
where we could deal and hold these
animals longer and get them into rescues
where they have the space to do it to
care for them but currently right now
with our current levels we are not there
our volunteer program continues to
be stellar
120 volunteers is an incredible number
our volunteer coordinator works really
hard and going in far outreaching areas
to get volunteers and also the
volunteers are making a bigger presence
at the ascmv
they clean
everything from cleaning cats to doing
laundry and folding laundry to sitting
at the front counter welcome people in
and answering questions so
a special thanks to the volunteer
coordinator that
does an amazing job there 457 hours is a
little bit lower than what it was in
october
but that's a pretty decent number
considering the holidays that we that we
went through in november
our visitors holding steady at 800 you
see it kind of goes up and down a little
bit since may but that's 800 is usually
about the
number of our appointments things allow
there
so this one was a little bit concerning
to me and i looked at it we had 174
adoption or i'm sorry appointments
for adoptions made
kept the adoption appointment that was
great so we had 95 percent of people
coming in
however only 56 percent
of that 95
finalize the adoptions
so
we need to look at and see
maybe start asking people why they're
not adopting and find out those reasons
so
and again these numbers are without
the walkthroughs on fridays and
saturdays they started december 3rd so
next month we'll see and those by the
way are going really well
the center is is
busy from the hours of one to three
friday and saturday uh we're gonna like
i said give it a month and see if that's
something that just because it's new
there's you know be able to see it so
we wanna make sure that's going to hold
steady if we're going to open those
hours a little bit more
web page views
again holding almost average at 33
680.
again those who are watching this is not
um original hits
on the web page just every time somebody
clicks on a say a dog to look at
and then they go back
and then they look at another dog that's
two views
so it's not a it's not original clicks
coming in
facebook views went down significantly
was surprising
especially considering
all the activity we've been doing on
facebook
but it went down to 2257.
almost the lowest looks like it's the
third lowest
instagram continues to go well so to
snapchat uh 226 clicks on the ad from
instagram and snapchat has 455 clicks
and those clicks take them to the
website where they can
look at the adoptable animals
and there's our pets of the week molly
and ozzy
and i'm open to any questions
any questions for mr thacker
the only one i had was around and i know
you had mentioned particularly around
the youth the euthanasia rates and the
reasons
um
i know i want to say it was apa that i
thought sometime in 2019 into 20 or so
particularly looking at feral cats
because you had mentioned kind of
behavior of cats possibly that was one
of the things leading to them being
euthanized
they had i thought i thought it was apa
but i know one of the local partners had
a program where they were trying to
encourage say those in the farms that
just need cats to go after
mice and
other
rodents
that they can take the feral cats
i don't know if that i don't know what
the outcome of that was i don't i've
never seen any more advertised i don't
know if that's something that
the asmv could do as well but it's just
i think that's one of the things that i
hear especially right now in the colder
months when mice in particular love to
go into
you know looking for shelter
if that's something and then the nice
thing is is that if they came from the
ascmv you could guarantee that they
would be spayed or neutered
yes and they're guaranteed spay neuter
from apa as well action program from
animals and also from the ascmv it's
called the barn barn cat program
we participate in that as well somebody
says i'm looking for just a good barn
cat
we can provide that with them however
that kind of would fall into the
community cat
category
and we again we have no issues right now
with the community cats except for just
the sheer high number
of community cats that are coming in
we do have to limit that just a little
bit for instance since august 27th we've
euthanized 27 community cats
that's all within the hundreds and
hundreds that we have sterilized and
sent out
so
yeah community cats is really not the
worry i see when i look at this i see
the reclaims are down
quite a bit and so is the rescues so
those are the ones that we work on okay
thank you appreciate the clinton
okay
very good
okay we're moving on to committee
reports we'll start with the finance
committee mrs hendrickas
yes good morning chair and board members
we did not hold a finance committee
meeting
prior to this one but josh sasfield is
here to give the financial report today
good morning mr chair members of the
board my name is josh saffel and on
behalf of the finance department of the
city of las cruces i would like to
present the unaudited financials as of
november
2021.
starting off with our statement of net
position
in the general fund we had cash of 1
million 579 thousand two hundred and
seventy five dollars
receivables of a hundred and two
thousand eight hundred and eighteen
which gave us total assets one million
six hundred eighty two thousand ninety
three dollars
we had liabilities of fifty six thousand
four hundred and seventy one dollars
revenue collected in advance of two
hundred twenty nine thousand eight
hundred and sixty nine dollars
so that left us with an unassigned fund
balance in the general fund of one
million three hundred ninety five
thousand seven hundred and fifty three
dollars
looking at our change in net position
our total revenue was one million seven
hundred and fifty eight thousand seven
hundred and eighty seven dollars and our
total expenditures were one million one
hundred ninety thousand one hundred and
fifty four dollars
looking at the budget to actual
we see that the total revenue of one
point seven million was forty six point
three percent of the budget
and the total expenditures were 31.3
percent of the budget our budget
parameter at this time is 41.6 so we see
that the revenues are still slightly
above that which is good and of course
our expenditures are below that again
good
we also had a net positive change to the
fund balance of 568 000 so far this year
looking at revenues versus expenses over
the course of the last
five months um
again just to to kind of explain the
graph we see that at the very beginning
of the year we have that that inflow of
caches as both dona ana and and the city
provide that upfront contribution and
then we see it kind of uh stabilize and
normalize more as to
a regular amount of
income and we just see some slight
variation in expenses but the amounts
seem to be close to one another
looking at uh cost categories as a
percentage of total expenditures we see
of course salary being the highest at 51
i was asked to separate salary and
benefits
so salary and benefits are now separated
out
we see the benefits are at 15.6 percent
services are at 16 percent
supplies are at seven percent
and then temporary services are at three
percent
insurance is at three percent capitals
at two percent
and then other and repairs and
maintenance are both at one percent each
and that will conclude my presentation i
stand for any questions thank you mr
saffle are there any questions on the
finance report
all right
thank you sir
okay we're on to the executive committee
update which is uh
myself
and the only notes i mean there wasn't a
whole lot of discussion really
the
we were looking at discussing
the
resolution from today the
2021-09 which is around the benefits
uh and salary increases and i know at
the moment um and we'll i guess we'll
have to look at this one on this line
item when we get to it but there's we're
still awaiting some updates getting
final numbers in order for the board to
approve that
um the other thing was is i think that
led during that discussion in terms of
the jpa
and
where we're at on that and then upcoming
meetings that
i know clint will be having i know with
donaina county and the city so those are
starting to go on and so we'll look
forward as we continue to move into the
new year
where we kind of continue on with those
jpa discussions so
but that's all the updates i had for the
executive committee
let me move on to
the facilities committee mayor pro 10
thank you mr chair yes clint and i met
we talked about various things from a
thermostat being broken
an order was sent up to
city facilities to the hvac not working
in bernice and clint's office
apparently there is a computer board
that is not working correctly
it's been a little chilly in there i
think but clint
says that he's there i think they're
okay
but
apparently there needs to be a new a new
unit
installed and it
the most unfortunate thing is it was a
new unit when they installed it so i
don't know what's happening there but i
think they were looking at warranties
and such
clint do you have an update on that
yes thank you
clarification issues
that's all right
so we have the thermostat was in the
kennels and that has been replaced
and so we have
those are all up and running and
everything's nice and roasty toasty in
those areas
and then the computer board is the new
unit that is over bernice and i's office
and it's not
it's it's not cold it's hot
sorry in our offices no that's fine
so um they put the computer board in
since our meeting
and it still didn't work so either the
computer board that they got was bad or
the compressor is an issue so we're
hoping it's the computer board and not
the compressor the compressor came
the gentleman there was he said it would
be over a thousand dollars to to replace
the compressor so we're waiting to hear
back on that
thanks clint um we also talked about the
scrubbers that need to be routinely
replaced
and uv bulbs
i think are on order
you have an update on that we're working
with the manufacturer of those uv lights
it's a special light that they get to
order through the website and
they're hard to to work with bernice can
attest to that
so yeah we are working on getting those
replaced
let's see we also talked about the
insulation
i have insulation
oh oh oh wait wait
sorry clint um
we talked about
um
well you just gave me an update and it
changed from the time can you
the drains the drain yes yes yes
yeah thank you clint so um
there was concern that maybe the drain
was plugged up
um they had they had to
um
contract somebody to come in with the
camera
and that necessarily wasn't the case
there's not a plug
of course that's important right as as
they're cleaning and making sure that
the lines are flushed and blushing and
for proper cleaning i think what
happened it's something about the the
pipe
and the
the positioning in the pipe and so
we're assured by the individual who came
out that there isn't a plug and so we're
gonna keep moving
moving on with that we're gonna we're
gonna flow freely
what it was is the we do preventive
maintenance sneaking
and so when the snake went down it
stopped it's further than he'd ever gone
before and it stopped and so he said
well there's probably a clock something
there is stopping it
so we got a camera down in there and
found that it was just the angle of the
pipe was severe that it wouldn't let the
snake go through
the water on the camera you can see the
water is just flowing freely just
through so he's confident that there's
no clog there
and i think we talked about the
population at the time there was 550
plus
we talked about
disease and you know distemper at
being an issue um but an issue statewide
i think with other facilities as well
and so clint and and staff are always
working towards trying to mitigate um
mitigate that um
we also talked about the new
construction it's going well um at that
time the walls the three walls were up
but clint just let me know that uh last
week i think
thursday the silver beans the steel
beams fell and so but by that point
already today they're back up and secure
i think clint do you want to say any
more about about the new construction uh
new construction yeah it's going really
well those they were just the metal
studs is what they were so they're thin
metal
and when the wind hit it just buckled
some of the supports and so they they
tipped over it wasn't a violent tip over
it looked like
it was just a nice slow easy bend
and there like i said they're already up
and completed i do want to mention
really quick on the distemper
we want to focus a lot on education so
what we've done in the managers meeting
we discussed having
medical staff in our staff meetings once
a month focus on a disease
so we get so people can ask the
questions that they may have
we feel like we do a pretty good job of
sharing that information too but we want
to see what our co-workers questions
they have so we're going to be doing
that starting
next monday or tuesday actually is when
we're going to be doing our first one is
on distemper because that's something
that's most prevalent
so hopefully that will make some headway
on education training
and being able to get the information
for that disease out
thank you that completes our
facilities update
thank you
glenn thank you mayor bro tim
mr
councillor flores uh thank you i have a
question for you uh clint i drove by
there and saw the um it was almost
collapsed the entire side was almost
collapsed and my concern was and i did
think well maybe we had a burst of wind
and maybe we had some wind but it wasn't
that strong so i was just wondering did
you call the engineers you call the city
did you let everybody know that either
the design or the materials being used
were
faulty because that's what it looked
like to me
and i'm sorry i didn't call you i
figured well it was right there if you
didn't see it what's point of me calling
you we were very well made aware yeah a
lot of people contact us yeah
and we did contact the contractor
about it the the design is solid
uh the reason is because they only had
two or three of the beams going down
from the from the the wall
to the ground
that were holding them up because
that's really all they needed and there
on the mesa i'm sure you're aware that
the wind does whip along there pretty
good
and there was a wind advisory that night
on thursday night
so i don't know when you saw it but
well i saw it after it happened
obviously
so whenever it was i was picking up some
medication for edie
down the street at hornada clinic and i
drove by there
but um
i i so you did you contact the city did
you contact our contractors i mean not
just the contractor but
the city to i mean to me it was it was
really really um
you know i mean i would have been
calling everybody just to let them know
there's just something not quite right
with uh i mean it
it
i mean we live in las cruces everybody
knows that we have the winds that come
up and and wreak havoc
another one is that the they're not
connected the walls some of them it's
just a freestanding wall so when they're
all connected it will be a solid
structure but at that point it was
just a flat surface for that wind to
grab we did address it in our geo bond
meeting that we had
and eric can talk about too if he wants
to but it was mentioned um
and being addressed okay well thank you
so much clint for following up on that
and taking care do you have anything to
add to that yes chair and board members
um
thank you councillor thank you
yes public works was notified
immediately that is a geo bond project
we do have a contractor project manager
on board they were all notified it was
discussed everything was brought up to
speed it was even dispatched uh through
mervedes and emergencies so we're
definitely notified about this situation
and it's been remedied
so was there any explanation as to why
it didn't withstand the wind
no there wasn't anything other than what
mr thacker has already stated uh normal
operations just uh one of those gusts
that came in but in the process and so
they'll definitely uh be more aware of
it now okay great thank you very much mr
thacker and mr andrew because thank you
mr chair
thank you councillor flores thank you mr
enriquez and thank you mr thacker
okay
is there any other questions
comments
all right then we're on to action items
which we'll start with resolution
2021-09 the wage increase for the asmv
personnel i know i touched on a little
bit during the
executive committee update but at the
moment i believe we do not still do not
have all of the numbers that we need
at least for consideration
correct i was just receiving an email
just yesterday about having the
information in the system and we have
not had a chance to look at it
so i propose that we table this until
further notice
when i bring it back up
okay so i guess we'll need a motion at
least to take action on resolution
2021-09
so we can either take it
i mean we can either do it until further
notice or at least
or we can put it to
our
next meeting which i believe is
the
19th
of
january
27th
sorry i got so used to last two months
meeting on wednesdays
okay the 27th thank you bernice
i just don't know uh
mr chair if we're going to have the
correct information because it's more
than just the 80 20 split
we also if you recall the memo that came
from the budget department also stated
that there were funds that needed to be
secured
to ultimately fund this ongoing increase
when i say ongoing increase i mean
that once we give them our the
co-workers the salary increase it's
going to have to go every year after
that
so i i do need some more time to be able
to
talk with
the city and the county
to possibly secure some funds or even in
my budget if we're looking at making
some cuts
in each part each department we have to
free up about sixty three thousand
dollars
is what we have to cover so if we have
to free up some money
do that that's fine but i do need some
time for that and i'm afraid i don't
know if i'll be there by the next
january meeting
okay mr chair counselor
thank you mr chair uh mr uh thacker i i
think that this is an important matter
and uh do you work with hr or you said
you have to consult with the city the
county
what do you mean by that and and the
problem with tabling to a date uncertain
is that sometimes things fall through
the cracks and i think wage increases
are very very important it's a very
important issue
and
and i i think that this is something
that has to be prioritized
to assure that the powers you the
the parties you deal with i mean i
really don't know
you say the pound but isn't it hr that
that processes payroll and do they uh
take care of that the city uh hr
aren't they the ones who
figure out how to move money around
whatever it is you have to do i don't
want to say i'm just saying flippantly
move money around and i know that that
that's a very terrible word in
accounting
i'm not an accountant but
is there any way that we can keep it on
calendar mr chair and mr thacker and
then if we
if you haven't been able if it hasn't
been
resolved or
brought with a clear plan or
presentation then we can keep keep it on
calendar okay that's what i would
recommend just because
tabling indefinitely uh sometimes means
that there's going to be no action on it
i understand that and
my i trust i promise you there's going
to be action because i have deferred my
salary from the board until my staff
gets there yes i was advised
yes so i promise you
there's going to be some action on it
because i want my increase just as bad
as the individuals who really need the
increase
want it
the hr is totally on board there they
said
pretty much just give us the numbers you
want we need to run the model to make
sure that it will run correctly so in
other words it will go into paychecks
correctly
and and the taxes everything will work
on it they're ready they're ready to go
so um so what's the hold on well the
board is the hold up i mean if if we
want to go forward if i want to present
this information and the resolution now
and do a vote
i'll be more than happy to but in the
past it was we don't we don't have the
information from that 80 20
split
of the insurance and i don't know how
that's going to impact
the bottom line on my side when i asked
that question to our budget analysis
there at the center he said we have more
we have
more than enough salary savings
not only salary savings but the fund
balance projection
to cover any increase we're going to get
from the 80 20 split
it seems to me though that the 80 20
split was already determined otherwise
we wouldn't have
authorized it i mean
well and i think leanne is that leanne
that walked in i don't know if leanne
has any uh information on that but
i know how much it's going to be per
employee but i don't know how much
how many employees are
wanting it i might have some people that
said the 60 40 split is
was
too much i don't want to have that
insurance like my husband can do it
or and then now with the 80 20 it's oh
this is better insurance
i might take it so i don't have that
information of how many employees yet
so leanne
i'm going to jump in here anytime
it seems really weird to me it seems to
me that we wouldn't have approved the 80
20 if it hadn't been already determined
that it was really i mean i'd be jumping
for joy if you know if i had an 80 20.
so
chair
sanchez
counselor flores
clint is absolutely correct
what we did was as you know we used to
have a 60 40 split
we currently went to the state as well
which did reflect a little bit of a
change in the premiums which actually i
think was a decrease but we're talking
pennies and decrease
however
what because we did go from 60 40 to 80
20 we offer it to everyone to the animal
service center to everyone within the
city
we only had i want to say
in the our whole network city and jpas
we only had about 10 000 i mean
1050 people
that had actually wanted city insurance
our anticipation is that
when we opened this for anybody to
enroll because it's a brand new
enrollment
we felt that there was going to be a lot
more people that we're going to be
switching over from
whatever current insurance they're on to
the city you know changing from maybe
their spouse to
you know on to the city because of this
80 20 split because it's it's we're
putting more
you know putting more money on the
employee's paycheck
so what that number or what that
increase is i have not received it from
hr
we anticipated that it would could rise
as high as
from a thousand to about 1500. that's a
that's a lot so hr is still doing that
analysis i have not received anything
from them i will reach out to
joe richards who are is our hr director
to try to you know see if i can get that
information
but they're also working on the minimum
wage
which will start in january as well
which will affect animal service center
as well so there's a lot of things that
are factoring that are probably going to
hit
as you know i sent you a memo i'm not a
big component of using salary savings
for these positions because
you know i really want clint to fill all
of his positions so what that does is it
actually increases you know using salary
savings
next year
those increases reflect in the new
budget
so it needs to be
a budget adjustment for for what we're
saying
so just passing on the information it's
probably also going to include a budget
adjustment for the 80 20 and also for
the minimum wage that's going to hit in
january
and that analysis is still being
conducted right now as well
just letting you know as soon as ms
richards and her group get this together
we did hire a consultant to help us with
that compression i've seen the model and
he's running the numbers right now looks
really good but it is going to be an a
big increase well salary savings
shouldn't be a
salary savings i i think you're
intimating that that should stay where
it is to assure that there are i i do it
i am as a putting my budget hat on
and i'll i'll let mr enriquez
comment if you'd like to
i have no problem with you know if you
have some salary savings using them for
like a one-time purchase you have a
piece of equipment that you're really
needing something breaks you know the
washing machine breaks you know
something like that
salary savings for that one time expense
but not something that's perpetual year
after year after year that is that is
really what my concerns are and it's
like a whole clint if you know if there
is an increase in the budget it's this
board that needs to make that decision
and the salary savings
is
under
a budget item
line item and then it sits there and it
does what liam it um well it you can you
can request a budget adjustment he can
come to the board and request a budget
adjustment to use that it's not really
within the city moving money from
salary savings or salaries to operating
is strictly a
something that we have to take to mr
pele the city does
but as far as for clint i believe that
he probably should just bring that item
as a discussion item i don't think it's
necessary to have a resolution to move
money from you know one object code to
another object code but to just let you
know which he has been he has informed
you that he would like to use his salary
savings to increase salaries
so or if he wants to use salary savings
to purchase
um sorry keep using your washing machine
but
yes i know
so you know things like that so
but yes ma'am it is budgeted it is in
there okay but
i i i still don't understand the concept
of salary savings does that money just
stay there indefinitely to fill or is it
there just because it looks nice or i
mean it looks secure and what is it
securing what what's the uh what's that
called
what we what am i and i think counselor
foreign and i don't know if this helps
but it
at the beginning of the year we approved
a budget that includes so much to fund
so many positions at the asmv yes with
those fish those vacancies we're not
we're not paying anybody so we have
those savings and it will sit in that
budget it just sits in that account yes
until we decide to use it if we don't
use it at the end of the year then it
goes into
the reserves so it goes salary uh
whatever that is for unfilled hope
positions yes ma'am okay and that's
that's what i thought salary savings and
and i agree with you that we shouldn't
be using money
uh maybe to take from salary savings uh
that would be feeling more positions
that's what salary savings is for
so i agree with that
but we're not filling positions anyway
and that's what i'm getting at it's like
what the huda and so i i you know
yeah i'm flabbergasted because
we hear that we hear that you know at
city council all the time
and and i've already had this
conversation with you leanne it's like
so
it just looks really it's a security
blanket in accounting principles or you
know in the counting world of money
um yeah i mean i think we all have our
little you know our safety whatever you
call it uh you know for a rainy day but
that's not what savings uh are that it's
really allocations of money for to fill
positions
so um and i agree with you it shouldn't
be taken
uh you know one time thing for a broken
uh washing machine and dryer which has
does happen because there's a lot of
washing to do there
and drying um
but it just seems to me that
i i think that
that
that there should have been a better
mechanism then for this um what we're
dealing with now with the 80 20. so
board chair thank you and councillor
flores if i can respond i i do believe
that the best mechanism is that
in a in a
in the you know in your
if you had everything that you could
have clint should have all of his
positions filled that's what we want
correct
just like i'm my own department at one
time i had 14 open positions i will tell
you i'm down i'm not gonna mount i got
five left maybe four
so there is that capability you know you
just have to be on top of it i don't
know what clint's re you know
his um working condition is with hr
however i know that we are trying to get
people to apply i don't know if the
county seems to have that issue as well
getting people to even apply for
positions has been a little difficult
um i actually had a position out there
and it was out there for three weeks and
nobody applied
so it's
you know we're trying to get these
filled as possible so i'll say that
however again if you're going to
increase salaries which i'm all for
paying people for what you know is
needed i we want that within the city as
well
however if you're going to do it i do
believe that he needs to bring forward
to this board a budget adjustment and
and and get their permission to increase
the budget because next year
that way that budget can hopefully
increase to the next year and can go to
council and to the county commission as
well
thank you thank you so much leanne and
thank you mr chair and thank you mr
thacker
thank you cancer flores and then i just
just for clarification i just wanted to
sorry i think just not to belabor the
point but i think the the one
caveat in that is assuming that clint
will want to maintain that manpower
or the number of positions if he does
not
and
that then creates a i mean it's kind of
an offset by taking away a couple of
positions you can take those monies and
use for salary increase could we not
that is board chair sanchez you are
absolutely correct
excuse me sorry
actually on the memo that i sent to the
board that was one of the
recommendations i do believe that it
might be very necessary to do and we do
this within the city as well within our
own departments
a resource analysis on our positions
because sometimes you know positions
grow
sometimes you know you become more
efficient and more effective that you
there's positions that may need to
change or we just don't need these
positions anymore or we're we've got the
wrong position there's a lot of this and
i do believe that there is the
possibility of doing some type of
resource analysis to to do that to and
and i think this would help clint and
his whole staff as well okay so yes sir
you are correct we could uh lower the
number of you know he has several
part-time employees you could lower that
number of part-time part-time employees
and you could use that for you know the
additional pay
um to
the rest of the staff yes sir thank you
i just wanted to make sure so that way
we know clint i'm not trying to take
away jobs for head count from you
but i mean it's just i think when we
look at it as a board just want to make
sure that we're looking and understand
where we could go if we're trying to
maintain the budget or if we're going to
increase the budget like i think like
the ann said where we have to go to
the county and the city to approve
everything but that
i think goes into i think the jpa
discussion so yeah and i would like to
uh to remind the board on the and i know
that you're working on the joint powers
agreement however the agreement is that
you know you you bring a recommendation
to the board very similar to the utility
board bring a recommendation and then
that budget needs to go also to the
county and to the city councilors as
well so i just wanted to pass it on
because the budget season has begun
so yep okay advice sure i made this to
me
thank you chair um thank you leanne i
actually have one last question for you
if you don't mind
and thank you clint
with all the different analyses that you
all are doing
is february a more ideal time to take
all those different metrics into account
or do you think our next meeting is at
the end of january
so
board chair sanchez um counselor stewie
actually i think that's too late um my
understanding is and i'm working with hr
because you know as you know minimum
wage has to start january 1.
we have a new minimum wage uh it's going
from 10 50 to 11 50.
yeah so there's going to be a so we need
to do it also too our our premiums start
january 1 as well so
i would actually say that we need to get
that from hr in the next week or i know
it's christmas in new year's
but we need to get that from hr like
asap and i am
working with them
so i will try to put out a message to
miss richards with mr enrique's help and
try to see if we can get some numbers i
know the board doesn't meet for another
month
however minimum wage will have to happen
regardless of
what the board
that's a that's a given that's a
state
we have to do that just like the county
has to do that as well as far as our um
as far as the
insurance
the board has the um
so the city adopted 80 20 so it just
sort of
goes down into what our coverage is they
the jpa does state that they don't have
to use our benefits
okay
uh they could actually go out and get
their own i don't know if clint would
ever want to do that that would be
hardship on trying to keep up with all
of that
however they
you do not have to adopt the 80 20. you
could adopt just leaving it the 60 40.
but
i'm not making that recommendation
um
i like the 80 20 but
and i think it will help us with
recruitment
um
and help us get positions filled we're
looking the city is looking very
attractive
okay keep looking at the county because
[Laughter]
we're in competition so
thank you leanne i appreciate that and
thank you chair
thank you madam vice chair
okay so i guess based off of the
conversations i think then what i'll do
is i'd like to have a motion to
uh postpone this to a date certain to
january 27th which will be our next day
at cmv board meeting so moved by flores
moved by councilor flotes second aveda
stevie seconded by vice chair of
bakerstuvi
is there any discussion or input on the
motion
okay can we get a roll call please
former enriquez
yes
foreign former mcmahon yes
foreign member gandara yes board member
aveda
yes chair sanchez yes
okay then we'll take this up at our next
board meeting on the 27th of january
okay now we're on to agenda item 7b
which is resolution 2021-10
a reasonable notice of meetings for
2022.
can i get a motion in a second
on this resolution please for approval
oh so moved moved by vice chair a bit
stewie can i get a second on approval of
resolution 2021-10
second by flores thank you councillor
flores mr
uh this is general housekeeping just
letting them know of uh the
meetings are gonna be happening the main
points on it are the
third or i'm sorry the fourth thursday
of every month and nine a.m here in the
chambers unless pretty much otherwise as
stated
the the resolution also goes through
talks about emergency meetings special
meetings closed meetings it's all
the same information as years before
basic housekeeping again
okay so is there any questions on
resolution 2021-10
okay
and can we get a roll call please
former enriquez
yes for member flores
yes former mcmahon yes board member
gandara
yes board member beta steve yes
chair sanchez yes
that resolution is approved
okay we're on to resolution 2021-11 if
we get a motion in a second to begin
discussion
selma moved by councillor flores
second seconded by a big stupid god you
guys are mvps today thank you
okay clint
again housekeeping
resolution for our holiday closures for
the ascmv
it mirrors the cities and basically all
governments fairly closely there are
some exceptions every year
for instance we are a
seven day a week operation so easter is
one that we're closed where the city
and also the county are not closed on
because they're are already closed
so we have that holiday added
and then we have these things called
floating holidays where the the center
is already
is open
but it falls on a day
that usually we have off if that makes
sense so we have two of those open days
but this again mirrors most government
agencies
thank you clint
are there any questions
input on the proposed holiday schedule
for 2022
i will only make the note
that our resolution does need to be
amended because the very bottom
or do we do is that intentional that we
put the winner holiday of 2021 versus
that that is on purpose yes okay just
wanted to make sure
sorry
then we're good then
so if that's the case there's no input
as i i i just wanted i saw it at the
bottom i just wanted to make sure we
just didn't forget to change that one
before yeah i'm looking back at bernice
just making sure okay
because if i'm in my mind it does need
to be changed at 2022.
is that correct
the reason and the reason being is i
know it says here with the holidays for
for christmas of 2022 but then
december 26 which would be the day after
kind of similar to the to the
thanksgiving holiday above yeah the only
yeah it needs to be changed to 2022. the
only hesitation i have was we had issues
with the new year's day sometimes either
the year before the year after and i
just wanted that's what i was going to
double check before i just wanted to
make sure that that's what it was or
yes my apologies that should be 2022. i
just copied and pasted stuff and i
forgot to change that one date so yes it
should be 2022. okay so
in that case can i get a motion to amend
resolution 2021-11 to to now read monday
december 26 2022.
so moved by flores
moved by councillor flores
second
second by vice chairman to be
okay
so can i get a roll call on the proposed
amendment
board member enriquez
yes
is it not working it's not working
that's okay there we go yes
thank you board member flores yes
forever mcmahon yes board gandara yes
former beta steve yes chair sanchez yes
okay so we have now resolution 2021-11
as
amended if there's
no other input then i'll ask for a roll
call on
the resolution as amended
board member enriquez
yes board member for lettuce yes former
member mcmahon yes foreign yes board
member beta steve yes chair sanchez yes
okay
all righty okay now we're on to
public input
there any members of the public i invite
them to come up and
provide their input to the ascmv board
frank bryce i'm president humane society
southern mexico
um i would like to make a second kind of
stab at
us
out in the field private organizations
getting calls on people trying to
relinquish dogs get a help
with with them being referred to us by
the shelter i've talked about this
several times we still need to come some
kind of resolution we we need to have
something working issue on it
i still recommend that the shelter take
the lead they're the the most obvious
place to do that
figure out who needs to where the dog
cat needs to go if they can
and what kind of help can be combined
from the shelter and that organization
the the simple way in my opinion the
shelter do the spay neuter and
vaccinations and they've
fostered the dog out to the or cat out
to the organization
to hold until they can find a proper
suitable home
and so i'm making that request again
and i will be up here until we get
something done that keeps us from
refusing people who call because we
don't even handle that kind of animal we
don't know what's going on with it and
we usually don't have the
uh funds
to do that on our own not as regularly
as we would like to of course and then
the other subject is i think much more
sensitive i haven't heard anybody say
anything about
the incident with that child
and the dogs
i would like to at least have an update
a report
some kind of status report on what's
going on
with that
child that got killed by the dogs
i've got several different people
calling me giving me different
information as to who's responsible
who's in
involved in it and i would like to have
at least a status report
on what's going on
i'm very concerned about it and i'm
going to follow up on
inspection of public records request
from all the agencies that might have
had something to do or some connection
with that isn't it
we need to be very very careful
when we put dogs out
in groups like that
i actually have i'm fostering 19 dogs
now because of the pandemic at my place
i have the kennels they're locked
they're wired and i feel perfectly
secure in the way we do it we don't even
put the animals together
unless they're part of the family that's
a very small group to begin with
and essentially i'm the only one that
goes in there with the exception of one
dog that's by another organization we're
trying to find a home for it but it's
been specially
rehabbed because of its
experiences it's a nice dog i don't
think it poses a danger to anybody but
it's not a happy dog and we're trying to
make it help get it that way
but i would like at least a status
report
where we stand on this from
the public standpoint
this is a very sad situation and
we can't get very good information i've
got different reports from different
people in different agencies
and it's just not a good thing
thank you
thank you mr price are the other is
there any other public input
okay not seeing any so
move on to chair and board comments are
there any comments from the board
nope
yes thank you chair and board members i
just wanted to bring the board up up to
date that last week last wednesday
we had a meeting with our hr director
miss richards
mr thacker and myself and
had a meeting to discuss you know how to
try to improve the hiring process and
what are some options and
i think we've
come up with some a good game plan good
idea
allowing
the animal service center to
to kind of
do their hiring such as what mervda does
the las cruces will still do the posting
of the hiring and help them with with a
lot of the internal maybe the background
and things of that nature but a lot of
that would fall on the animal service
center to to do a lot of their hiring
and have more control over that and so i
think it was a good positive meeting i
think there's still some uh details to
work out but uh moving in the right
direction just wanted to
update the board on that thank you
thank you mr enriquez
are there any other comments input
before we
move on or to adjournment i did want to
remind the public or let them know that
there is a
nice tree at the entrance of city hall
that is for the ascmv angel tree there
are ornaments that have adoptable
animals so if
people are considering getting pets for
christmas we encourage them to adopt
don't shop
there's plenty of animals in the animal
service center if they look at the tree
at the ornament there's a picture of
an animal and on the back side if
they're not interested in animal but
they are interested in helping
the animal service center
there is a qr code on the back that they
can be linked to the amazon wish list
and they can help contribute in that way
as well so just want to let the public
know that that's there here at city hall
right at the entrance on the right side
so if you come into city hall
take a look and if you can help or if
you're looking for a pet appreciate your
support
all right so we are now uh to the end of
our
agenda so i'll ask for a motion and a
second to adjourn please so moved
second
by flores
thank you mayor pretend moved very pro
tem second by councillor florida's uh
there's no objections and we are
adjourned at 9 52 a.m and thank you all
very much
merry christmas our next meeting will be
january 27th
thursday here at city hall so thank you
all
have a wonderful holiday
you